Adding a clinic & putty log of adding clinic, ward, and setup of scheduling
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Revision as of 21:25, 30 October 2005 by 192.5.214.201 (talk)
ADD A GENERAL INTERNAL MEDICINE CLINIC TO THE HOSPITAL LOCATION FILE (from Putty Log 2005.10.28 10:30:29) From FileMan Enter/Edit Option, add a clinic to the hospital location file. Notes: 1. FileMan access is required to perform these actions. 2. Before adding a clinic to the hospital location file there are other steps to be performed…… 3. Jumping is not allowed. 4. Use ?, ??, ??? for information. 1. From FileMan use Enter/Edit Option to Add a Clinic to Hospital Location File. Are you adding 'CLINIC' as a new HOSPITAL LOCATION? No// YES NAME: CLINIC// ABBREVIATION: CLINIC MEETS AT THIS FACILITY?: Y// YES SERVICE: MEDICINE NON-COUNT CLINIC? (Y OR N): NO STOP CODE NUMBER: 999 EMPLOYEE HEALTH 999 DEFAULT APPOINTMENT TYPE: REGULAR// TELEPHONE: REQUIRE X-RAY FILMS?: REQUIRE ACTION PROFILES?: YES// NO NO SHOW LETTER: PRE-APPOINTMENT LETTER: CLINIC CANCELLATION LETTER: APPT. CANCELLATION LETTER: ASK FOR CHECK IN/OUT TIME: NO Select PROVIDER: KNAPP,DEE DK Are you adding 'KNAPP,DEE' as a new PROVIDER (the 1ST for this HOSPITAL LOCATION)? No// YES DEFAULT PROVIDER: Select PROVIDER: DEFAULT TO PC PRACTITIONER?: Select DIAGNOSIS: WORKLOAD VALIDATION AT CHK OUT: ALLOWABLE CONSECUTIVE NO-SHOWS: 3 MAX # DAYS FOR FUTURE BOOKING: 300 HOUR CLINIC DISPLAY BEGINS: 8 START TIME FOR AUTO REBOOK: 9 MAX # DAYS FOR AUTO-REBOOK: 3 SCHEDULE ON HOLIDAYS?: YES CREDIT STOP CODE: 301 GENERAL INTERNAL MEDICINE 301 PROHIBIT ACCESS TO CLINIC?: PHYSICAL LOCATION: PRINCIPAL CLINIC: CLINIC OVERBOOKS/DAY MAXIMUM: 5 Select SPECIAL INSTRUCTIONS: LENGTH OF APP'T: 15 VARIABLE APP'NTMENT LENGTH: YES, VARIABLE LENGTH DISPLAY INCREMENTS PER HOUR: 4// 15-MIN AVAILABILITY DATE: T 10-31 (OCT 31, 2005) MONDAY TIME: 8-12 [ LIKE 0800-1200 ] TIME: 2-4 0800-1200 NO. SLOTS: 1// TIME: 1300-1500 NO. SLOTS: 1// TIME: [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] ...PATTERN OK FOR MONDAYS INDEFINITELY? Y (Yes) ...EXCUSE ME, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED! AVAILABILITY DATE: 11-1 (NOV 01, 2005) TUESDAY TIME: 800 0800-1200 NO. SLOTS: 1// TIME: 1300-1500 NO. SLOTS: 1// TIME: [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] ...PATTERN OK FOR TUESDAYS INDEFINITELY? Y (Yes) ...HMMM, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED! AVAILABILITY DATE: 11-2 (NOV 02, 2005) WEDNESDAY TIME: 0800-1200 NO. SLOTS: 1// TIME: 1300-1500 NO. SLOTS: 1// TIME: [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] ...PATTERN OK FOR WEDNESDAYS INDEFINITELY? Y (Yes) ...SORRY, JUST A MOMENT PLEASE... PATTERN FILED! AVAILABILITY DATE: 11-3 (NOV 03, 2005) THURSDAY TIME: 8088 8 09 800-1200 NO. SLOTS: 1// TIME: 1300-1500 NO. SLOTS: 1// TIME: [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] ...PATTERN OK FOR THURSDAYS INDEFINITELY? Y (Yes) ...SORRY, LET ME THINK ABOUT THAT A MOMENT... PATTERN FILED! AVAILABILITY DATE: ? 11-4 (NOV 04, 2005) FRIDAY TIME: 0800-1200 NO. SLOTS: 1// TIME: 1300-1500 NO. SLOTS: 1// TIME: [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] ...PATTERN OK FOR FRIDAYS INDEFINITELY? Y (Yes) ...EXCUSE ME, LET ME PUT YOU ON 'HOLD' FOR A SECOND... PATTERN FILED! AVAILABILITY DATE: 11-4 (NOV 05, 2005) Select CLINIC NAME: 2. From Appointment Management (SDAM APPT MGT) menu, select Patient name or Clinic Name. In the example below is a search for the clinic appointments for the clinic added above. An appointment is made for a test patient. Note: Patient must be registered before being scheduled. Select Patient name or Clinic name: CLINIC Searching for a Patient Searching for a Clinic CLINIC ...OK? Yes// YES Select Beginning Date: OCT 26, 2005// (OCT 26, 2005) Select Ending Date: TODAY// (OCT 28, 2005) Appt Mgt Module Oct 28, 2005@17:01:56 Page: 1 of 1 Clinic: CLINIC No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05 Patient Appt Date/Time Status No appointments meet criteria. Enter ?? for more actions Oct 28, 2005@17:01:56 CI Check In CD Change Date Range DX Diagnosis Update UN Unscheduled Visit EP Expand Entry DL Wait List Display MA Make Appointment AE Add/Edit DE Delete Check Out CA Cancel Appointment RT Record Tracking WD Wait List Disposition NS No Show PD Patient Demographics CP Procedure Update DC Discharge Clinic CO Check Out PC PC Assign or Unassign AL Appointment Lists EC Edit Classification TI Display Team Information PT Change Patient PR Provider Update CL Change Clinic WE Wait List Entry Select Action: Quit// MA Make Appointment Clinic: CLINIC Select PATIENT NAME: ZZTEST,SOMEBODY ZZTEST,SOMEBODY 1-1-50 709010150 P NO NON-VETERAN (OTHER) APPOINTMENT TYPE: REGULAR// NO PENDING APPOINTMENTS Select ETHNICITY INFORMATION: ? UNKNOWN BY PATIENT U Select RACE INFORMATION: UNKNOWN BY PATIENT U Are you adding 'UNKNOWN BY PATIENT' as a new RACE INFORMATION (the 1ST for this PATIENT)? No// Y (Yes) Select RACE INFORMATION: STREET ADDRESS [LINE 1]: 200 STREET STREET ADDRESS [LINE 2]: CITY: CITY STATE: STATE?? Select from the available listing the state in which this applicant resides. STATE: W 1 WASHINGTON 2 WEST VIRGINIA 3 WISCONSIN 4 WYOMING CHOOSE 1-4: 4 WYOMING ZIP+4: COUNTY: PHONE NUMBER [RESIDENCE]: IS THIS A 'NEXT AVAILABLE' APPOINTMENT REQUEST? YES Calculating follow-up status Oct 2005 TIME |8 |9 |10 |11 |12 |1 |2 |3 |4 DATE | | | | | | | | | MO 31 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] Nov 2005 TU 01 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 02 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TH 03 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] FR 04 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] MO 07 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TU 08 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 09 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TH 10 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] FR 11 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] MO 14 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TU 15 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 16 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] 15 MINUTE APPOINTMENTS (VARIABLE LENGTH) DATE/TIME: 10-31 1100 ?? 15 MINUTE APPOINTMENTS (VARIABLE LENGTH) DATE/TIME: Appt Mgt Module Oct 28, 2005@17:04:14 Page: 1 of 1 Clinic: CLINIC No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05 Patient Appt Date/Time Status No appointments meet criteria. Enter ?? for more actions Oct 28, 2005@17:04:14 CI Check In CD Change Date Range DX Diagnosis Update UN Unscheduled Visit EP Expand Entry DL Wait List Display MA Make Appointment AE Add/Edit DE Delete Check Out CA Cancel Appointment RT Record Tracking WD Wait List Disposition NS No Show PD Patient Demographics CP Procedure Update DC Discharge Clinic CO Check Out PC PC Assign or Unassign AL Appointment Lists EC Edit Classification TI Display Team Information PT Change Patient PR Provider Update CL Change Clinic WE Wait List Entry Select Action: Quit// [A\\ MA Make Appointment Clinic: CLINIC Select PATIENT NAME: ZZTEST,SOMEBODY 1-1-50 709010150P NO N ON-VETERAN (OTHER) APPOINTMENT TYPE: REGULAR// NO PENDING APPOINTMENTS IS THIS A 'NEXT AVAILABLE' APPOINTMENT REQUEST? YES Calculating follow-up status Oct 2005 TIME |8 |9 |10 |11 |12 |1 |2 |3 |4 DATE | | | | | | | | | MO 31 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] Nov 2005 TU 01 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 02 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TH 03 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] FR 04 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] MO 07 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TU 08 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 09 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TH 10 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] FR 11 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] MO 14 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] TU 15 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] WE 16 [1 1 1 1|1 1 1 1|1 1 1 1|1 1 1 1] [1 1 1 1|1 1 1 1] 15 MINUTE APPOINTMENTS (VARIABLE LENGTH) DATE/TIME: MO31 1031@1100 (OCT 31, 2005@11:00) LENGTH OF APPOINTMENT (IN MINUTES): 15// 30 30-MINUTE APPOINTMENT MADE THIS APPOINTMENT IS MARKED AS 'NEXT AVAILABLE', IS THIS CORRECT? YES// WANT PATIENT NOTIFIED OF LAB,X-RAY, OR EKG STOPS? No// (No) OTHER INFO: WANT PREVIOUS X-RAY RESULTS SENT TO CLINIC? No// (No) AMIE LINK OUT OF ORDER Press RETURN to continue: Appt Mgt Module Oct 28, 2005@17:05:01 Page: 1 of 1 Clinic: CLINIC No Action Taken/Action Required * - New GAF Required 10/26/05 thru 10/28/05 Patient Appt Date/Time Status No appointments meet criteria. Enter ?? for more actions Oct 28, 2005@17:05:01 CI Check In CD Change Date Range DX Diagnosis Update UN Unscheduled Visit EP Expand Entry DL Wait List Display MA Make Appointment AE Add/Edit DE Delete Check Out CA Cancel Appointment RT Record Tracking WD Wait List Disposition NS No Show PD Patient Demographics CP Procedure Update DC Discharge Clinic CO Check Out PC PC Assign or Unassign AL Appointment Lists EC Edit Classification TI Display Team Information PT Change Patient PR Provider Update CL Change Clinic WE Wait List Entry Select Action: Quit// QUIT GTM>S D ^XUP Setting up programmer environment This is a TEST account. Terminal Type set to: C-VT100 Select OPTION NAME: PT 1 PTF ARCHIVE/PURGE DGPT ARCHIVE/PURGE PTF Archive/Purge 2 PTF BACKGROUND JOB DG PTF BACKGROUND JOB PTF Background Job 3 PTF BEDSECTION REPORT RA LWKLBEDSEC PTF Bedsection Report 4 PTF EXPANDED CODE LISTING DG PT EXPANDED CODE LIST PTF Expanded Co de Listing 5 PTF MENU DG PTF MENU PTF Menu Press <RETURN> to see more, '^' to exit this list, OR CHOOSE 1-5: ^ Select OPTION NAME: DG PT 1 DG PT EXPANDED CODE LIST PTF Expanded Code Listing 2 DG PTF 099 TRANSMISSION 099 Transmission 3 DG PTF BACKGROUND JOB PTF Background Job 4 DG PTF BATCH REPORTS Batch Multiple DRG Reports 5 DG PTF CODING CLERK REPORT Productivity Report by Clerk Press <RETURN> to see more, '^' to exit this list, OR CHOOSE 1-5: ^ Select OPTION NAME: DG PATINET ?? Select OPTION NAME: GTM>[B GTM> GTM> GTM> GTM> GTM> GTM> GTM> GTM> GTM>D ^XUP Setting up programmer environment This is a TEST account. Terminal Type set to: C-VT100 Select OPTION NAME: DG PATIENT 1 DG PATIENT CE REPORT Report - Patient Catastrophic Edits 2 DG PATIENT ELIGIBILITY INQUIRY Eligibility Inquiry for Patient Bi lling 3 DG PATIENT INQUIRY Patient Inquiry 4 DG PATIENT TYPE PARAMETER EDIT Patient Type Update CHOOSE 1-4: 3 DG PATIENT INQUIRY Patient Inquiry Patient Inquiry Select PATIENT NAME: ZZTEST,SOMEBODY 1-1-50 709010150P NO N ON-VETERAN (OTHER) Enter RETURN to continue or '^' to exit: ZZTEST,SOMEBODY 709-01-0150P JAN 1,1950 ============================================================================= COORDINATING MASTER OF RECORD: NOT LISTED Address: 200 STREET Temporary: NO TEMPORARY ADDRESS CITY,WY County: UNSPECIFIED From/To: NOT APPLICABLE Phone: UNSPECIFIED Phone: NOT APPLICABLE Office: UNSPECIFIED Bad Addr: Confidential Address: Confidential Address Categories: NO CONFIDENTIAL ADDRESS From/To: NOT APPLICABLE POS: UNSPECIFIED Claim #: UNSPECIFIED Relig: UNSPECIFIED Sex: MALE Race: UNKNOWN BY PATIENT Ethnicity: UNKNOWN BY PATIENT Enter RETURN to continue or '^' to exit: ZZTEST,SOMEBODY 709-01-0150P JAN 1,1950 ============================================================================= COORDINATING MASTER OF RECORD: NOT LISTED Primary Eligibility: UNSPECIFIED Other Eligibilities: Status : PATIENT HAS NO INPATIENT OR LODGER ACTIVITY IN THE COMPUTER Future Appointments: Date Time Clinic ====================================================== 10/31/2005 11:00 CLINIC Remarks: Date of Death Information Date of Death: Source of Notification: Updated Date/Time: Last Edited By: Select PATIENT NAME: GTM>