Pharmacy CS Setup

I am documenting here how to partially set-up the CS package. I don't cover initializing the inventory here, mostly because the receiving function relies on IFCAP/Prime Vendor functionality which I don't have set-up. I also don't cover how to set-up printing green sheets. Consult the technical manual for that.

The main reason I am setting up the package is to tell inpatient pharmacy which CS drugs are ward stock at which Wards.

Menu

The main menu for pharmacy is PSD MENU. For nurses it's PSD NURSE MENU.

Keys

To initialize the package, you need the following keys:

• PSDMGR
• PSD TRAN
• PSD PARAM

Package users rely on the same keys as Inpatient Pharmacy (PSJ RPHARM and PSJ RNURSE)

Jobs

PSD PURGE should be run daily after the package is intialized.

Set-up Steps

Define CS Site

Select the site you made for Ward Stock, and tell VISTA it's to be used for Controlled Substances as well.

   UD     Unit Dose Medications ...
   W      Automatic Replenishment ...
   PDM    Pharmacy Data Management ...
   NDF    National Drug File Menu ...
   BCMA   Medication Administration Menu Pharmacy ...
   NUD    Controlled Substances Nurses' (CS) Menu ...
   PSD    Controlled Substances Menu ...

Select Pharmacy Menus Option: psd  Controlled Substances Menu

Controlled Substances Inpatient Site Name: INTRACARE SOUTH

Please contact your Pharmacy Coordinator.
You have not defined a pharmacy Dispensing Site




          Supervisor (CS) Menu ...
          Technician (CS Pharmacy) Menu ...
          Pharmacist Menu ...
          Production Reports ...
          Barcode Drug Labels for Vault

Select Controlled Substances Menu Option: SUPervisor (CS) Menu


          Set Up CS (Build Files) Menu ...
          Management Reports ...
          Balance Adjustments
          Destructions Menu ...
          Add Existing Green Sheets at Setup
          Correction Menu ...
          Print Pharmacist ID Labels
          Inspectors Label Print
          Unscheduled Order Report

Select Supervisor (CS) Menu Option: SET Up CS (Build Files) Menu


          Site Parameters
          Enter/Edit Menu ...
          Ward (for Drug) Transfer
          Add/Delete Ward (for Drug)
          Inactivate NAOU
          Inactivate NAOU Stock Drug
          Transfer Stock Entries ...
          Sort NAOUs in Inventory Group
          Print CS Set Up Lists ...
          Check Stocked Drugs for CS Use
          Initialize Balance at Setup

Select Set Up CS (Build Files) Menu Option: SITE Parameters
   INTRACARE SOUTH   
         
        You may enter a new INPATIENT SITE, if you wish
        This contains the name of the Inpatient Site.  A VAMC may have more than
        one inpatient site name, i.e. for multi-divisional sites or nursing
        homes.  A second site name would be used, for example, whenever differen
t
        parameters are required.
   

Select INPATIENT SITE NAME: `1  INTRACARE SOUTH

Is INTRACARE SOUTH selectable for Controlled Subs: YES
         // Y  YES

Mark Drugs for CS Package Use

Before you go on, collect the following on the drugs that are treated as controlled substances in your pharmacy:

• Drug Name
• DEA # for reference
• Location in Pharmacy (which safe, which shelf, position on shelf)

After that, go and mark each drug for CS use.

Select Set Up CS (Build Files) Menu Option: enter/Edit Menu


          Mark/Unmark Drugs for Controlled Substances Use
          Inventory Types - Enter/Edit
          Enter/Edit CS Drug Location Codes
          Create/Edit the Narcotic Area of Use
          Stock CS Drugs - Enter/Edit
          Manufacturer, Lot #, and Exp. Date - Enter/Edit
          Narcotic Breakdown Unit/Package Size - Enter/Edit
          NAOU Inventory Group - Enter/Edit

Select Enter/Edit Menu Option: mark/Unmark Drugs for Controlled Substances Use

Select DRUG: adder,5ADDERALL  AMPHETAMINE/D-AMPHETAMINE 5MG TAB         CN801   
        

A CONTROLLED SUBSTANCES ITEM? No// y  (Yes)

Select DRUG: adder,10ADDERALL  AMPHETAMINE/D-AMPHETAMINE 10MG TAB         CN801 
          

A CONTROLLED SUBSTANCES ITEM? No// y  (Yes)

Select DRUG:
etc...